Event Terms & Conditions
50% non-refundable deposit due with reservation
Please see Sponsor Kit for exact move-in/move-out times, dates and associated shipping & handling/transporting fees. Sponsor agrees to provide, at the sponsor’s expense, all labor and handling charges for set-up and removal of sponsor materials and products. Furthermore, Sponsor agrees to abide by the Property Owner’s rules, regulations, procedures and associated fees for move-in/move-out of materials and product. No sponsor shall be allowed to remove any part of their sponsor space until the conference is officially closed. Sponsors shall be responsible for any expenses incurred by show management caused by their delay in removing their materials. The sponsors are liable to the Property Owner for any damage that may occur to the property during move-in and move-out. Sponsors shall be arranged so as not to obstruct the general view nor hide the spaces of others.
All arrangements for electrical connections and Internet access must be made directly with the facility and are the responsibil-ity of the sponsor. Information will be included in the Sponsor Kit.
All arrangements and expenses for parking are the responsibility of the sponsor. Show management has no control over park-ing in or around the facility.
The sponsor will keep their table open and staffed at all times during networking hours. All sales activity and distribution of promotional materials must be confined to sponsor’s assigned space. Show management reserves the right to restrict spon-sor’s appropriate and suitable methods of operations and reasonable noise levels. Show management reserves the right to decline or remove any sponsor or contents that are deemed objectionable by show management. Should such eviction or restriction be enforced, show management will not be liable for refunding any fees.
CARE OF SPACE
Sponsors shall care for, and keep in good order, space occupied by them and surrender such space at the close of the show in the same condition as when it was taken over by the sponsor. If space is damaged, sponsor agrees to pay any costs to restore the space to its original condition.
Show management will take all reasonable precautions to protect the sponsor’s property, however, show management will not be responsible for any loss, damage or injury. Sponsor agrees to save the property owner, employees and show management and their agents and employees free and harmless of and from all claims, demands, damage and liability whatsoever kind and character asserted by the person or persons on account of any loss or damage to the property, or injury or death of any persons occurring upon or about the leased premises arising out of the use of the leased premises by the sponsors. Sponsor understands it is solely their responsibility to be adequately and appropriately insured for all situations/circumstances by their participation in this conference event.
Neither party shall be liable in damages or have the right to terminate this Agreement for any delay or default in performing hereunder if such delay or default is caused by conditions beyond its control including, but not limited to Acts of God, Govern-ment restrictions (including the denial or cancellation of any export or other necessary license), wars, terrorism, strikes, insur-rections and/or any other cause beyond the reasonable control of the party whose performance is affected.
RULES AND REGULATIONS
Show management shall have full power in the interpretation and enforcement of these rules and regulations and to enforce additional rules, regulations or requirements mandated by the building owner, and/or local, county or state authorities. Show management reserves the right to make additional rules and regulations as deemed necessary.